Lowongan Finance Assistant II (Treasury) - Jakarta (VN / ID10 / 2017 / 078)-International Organization for Migration

Finance Assistant II (Treasury) - Jakarta (VN / ID10 / 2017 / 078)-International Organization for Migration

Jakarta Raya | Ditayangkan: 03-November-2017 | Tutup pada 03-December-2017

International Organization for Migration

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.
With 155 member states, a further 11 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM works to help ensure the orderly and humane management of migration, to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people.
The IOM Constitution recognizes the link between migration and economic, social and cultural development, as well as to the right of freedom of movement.
IOM works in the four broad areas of migration management:
  •     Migration and development
  •     Facilitating migration
  •     Regulating migration
  •     Forced migration.
IOM activities that cut across these areas include the promotion of international migration law, policy debate and guidance, protection of migrants' rights, migration health and the gender dimension of migration.

Open to: Internal and External Candidates
Reference No.: VN/ID10/2017/078
Position Title: Finance Assistant II (Treasury)
Duty Station: Jakarta
Organization Unit: Resource Management
Classification: General Service Staff, Grade G-5
Type of Appointment: One Year Fixed Term, with possibility of extension (the first six months shall be considered as probation period)
Estimated Start Date: As soon as possible
Closing Date: 17 November 2017
1. Context
Under the direct supervision of the National Finance Officer (NFO), and the overall supervision of the Senior Resource Management Officer (SRMO), the incumbent will be responsible for providing finance support services to the mission’s activities.
2. Core Functions / Responsibilities
  • Responsible for checking the accuracy of all payments, invoices, official receipts before processing the requests for payment.
  • Process and release duly approved and authorized cash & cheque payments and bank transfers to all vendors and staff, ensuring that signed official invoices receipts and other supporting documentation is attached to all payment requests.
  • Maintain cash advance balance of each staff and vendor as well as clear them in timely manner. Ensure that all settlements are submitted on timely manner and accurate.
  • Responsible for petty cash and handle petty cash requirements and reimbursements of approved expenditures of staff. Perform cash count regularly and prepare accurate cash certificate.
  • Maintain cash flow and prepare an updated record of bank and cash balances for both currencies (USD and IDR).
  • Serve as back up to verify the documents submitted by staff related to travel expense claims and make sure that IOM’s rules and regulations are followed.
  • Keep daily financial record of all petty cash receipts and expenditures including bank transactions and prepare summary list of cheque issued and cancelled on monthly basis.
  • Maintain an efficient filling system of all financial and each banking documents for as well as other supporting documents.
  • Maintain the cash forecast in coordination with Finance Assistant (Accounting) as well as assist on the preparation of the Mission’s monthly Funding Request.
  • Handling and maintain updated record of the salary deduction for staff and consultants to be submitted to Human Resources Unit on monthly basis.
  • Maintain and update the bank panel signatory for all bank accounts in IOM Indonesia.
  • Generate and prepare administrative report as required.
  • Ensure treasury activities are in compliance with treasury policies, accounting guidelines, governance policies and internal controls.
  • Perform any other duties as may be assigned.
3. Required Qualifications and Experience
  • University degree from an accredited academic institution, preferably in Accounting or Business Administration with minimum 3 (three)  years relevant work experience, or;
  • Completed High School degree with at least 5 (five) years in relevant work experience with professional certification.
  • Indonesian national with professional experience in financial management of accounts, cash handling tasks, finance/accounting, and administrative.
  • Have relevant training and field experience, specifically in accounting systems.
  • Knowledge of IOM accounting systems, software and procedures, a distinct advantage.
  • Ability to prepare clear and concise reports and to analyse and interpret source information and data.
  • High level of computer literacy is required, particularly in computerized accounting systems (SAP, etc.).
  • Good knowledge of MS Office, specifically Excel.
  • Good communication skills, personal commitment, efficiency, flexibility, drive for results, respect for diversity and creative thinking.
  • Ability to lead, coach and work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
  • Ability to undertake duty travel as requested.

Fluency in English and Bahasa Indonesia is required.

4. Required Competencies
a) Takes responsibility and manages constructive criticism; b) Works effectively with all clients and stakeholders; c) Promotes continuous learning; communicates clearly; d) Takes initiative and drives high levels of performance management; e) Plans work, anticipates risks, and sets goals within area of responsibility; f) Displays mastery of subject matter; g) Contributes to a collegial team environment; i) Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation; j) Displays awareness of relevant technological solutions; k) Works with internal and external stakeholders to meet resource needs of IOM.
  • Effectively applies knowledge of relevant financial discipline.
  • Develops/follows internal control procedures to prevent fraud and mismanagement.
  • Ensures application of institutional financial policies and guidelines.
  • Advocates incorporation of financial considerations into processes and procedures.

5. Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, security clearance and verification of education certificate.
IOM applies local United Nations Salary Scale.
How to apply:
Interested candidates are invited to submit their applications in ENGLISH, with:
  • Cover letter, clearly specify suitability and availability date,
  • Complete the Personal History Form  which can be downloaded at the following link: http://indonesia.iom.int/sites/default/files/Personal%20History%20Form.xls
  • Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).
Please submit your application by clicking "APPY NOW" button below. The deadline for applications is 17 November 2017.
Only applicant who meets the above qualification will be considered

IOM is committed to the principle that humane and orderly migration benefits migrants and society.
As the leading international organization for migration, IOM acts with its partners in the international community to:
    Assist in meeting the growing operational challenges of migration management.
    Advance understanding of migration issues.
    Encourage social and economic development through migration.
    Uphold the human dignity and well-being of migrants.
IOM's Strategic Focus
  • To provide secure, reliable, flexible and cost-effective services for persons who require international migration assistance.
  • To enhance the humane and orderly management of migration and the effective respect for the human rights of migrants in accordance with international law.
  • To offer expert advice, research, technical cooperation and operational assistance to States, intergovernmental and non-governmental organizations and other stakeholders, in order to build national capacities and facilitate international, regional and bilateral cooperation on migration matters.
  • To contribute to the economic and social development of States through research, dialogue, design and implementation of migration-related programmes aimed at maximizing migration's benefits.
  • To support States, migrants and communities in addressing the challenges of irregular migration, including through research and analysis into root causes, sharing information and spreading best practices, as well as facilitating development-focused solutions.
  • To be a primary reference point for migration information, research, best practices, data collection, compatibility and sharing.
  • To promote, facilitate and support regional and global debate and dialogue on migration, including through the International Dialogue on Migration, so as to advance understanding of the opportunities and challenges it presents, the identification and development of effective policies for addressing those challenges and to identify comprehensive approaches and measures for advancing international cooperation.
  • To assist States to facilitate the integration of migrants in their new environment and to engage diasporas, including as development partners.
  • To participate in coordinated humanitarian responses in the context of inter-agency arrangements in this field and to provide migration services in other emergency or post-crisis situations as appropriate and as relates to the needs of individuals, thereby contributing to their protection.1
  • To undertake programmes which facilitate the voluntary return and reintegration of refugees, displaced persons, migrants and other individuals in need of international migration services, in cooperation with other relevant international organizations as appropriate, and taking into account the needs and concerns of local communities.
  • To assist States in the development and delivery of programmes, studies and technical expertise on combating migrant smuggling and trafficking in persons, in particular women and children, in a manner consistent with international law.
  • To support the efforts of States in the area of labour migration, in particular short term movements, and other types of circular migration.

ALAMAT : International Organization for Migration

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